U.S.-Based Accounts Payable Support That Works in Your System
We Power Your AP Department from the Inside.
Whether your AP team is already running successfully but struggling with growth, turnover, high volume, or backlog or you’re a startup establishing your AP Team Secure AP steps in to streamline your operations, improve accuracy, and free your finance team to focus on what matters most.
We plug into your software application, and we work in your system:
(SAP, Oracle, NetSuite, Airbase, Bill.com, QuickBooks, etc.)
We take over your AP tasks
(Invoices processing, expense reports, corporate credit card transactions, expenses booking, payment support, vendor onboarding and communication, etc.)
You stay in control
(Real-time visibility, clear documentation, no disruption.)
Our Services
What We Handle for You
We handle your full accounts payable operations from invoice to audit, seamlessly, inside your existing system.
Payment Processing
- Payment batch preparation and remittance support
- Scheduling and processing payments
Vendor & Expense Support
- Vendor communication and inquiry resolution, including dispute handling.
- Employee expense report processing
Process & Performance Optimization
- Process documentation for consistency, training, and audits
- Ongoing AP metrics and KPI reporting
Invoice Management
- Invoice processing and GL coding (PO & non-PO)
- PO and contract verification
- Routing invoices for approval based on your workflows
- Exception handling and policy enforcement
Month-End & Audit Readiness
- Month-end close support.
- Journal entry preparation and posting
- Audit prep and document retrieval.
- Maintaining detailed audit trails and compliance records.
What Onboarding & Ongoing
Support Actually Looks Like
Week 1 — Discovery & Access
- Kickoff call to map your current AP workflow: invoice volume, approval chains, existing software, pain points.
- You grant secure, role-based access to your accounting/ERP system — no data migration, no new software for your team to learn.
- We shadow your current process and document your specific approval routing, GL coding conventions, and vendor list.
Week 2 — Configuration & Training
- We configure our internal workflow to match your system's structure (PO matching rules, approval thresholds, coding standards).
- Test batch of invoices processed alongside your existing team for validation — nothing goes live unsupervised yet.
- Any gaps or edge cases in your process get flagged and resolved before full handoff.
Week 3–4 — Go Live & Ramp-Up
- Full invoice volume transitions to our team.
- Daily processing begins: invoice intake, GL coding, PO/contract verification, routing for approval.
- Weekly check-in call during this ramp-up period to catch anything that needs adjusting.
How It Works
Our 3-Step Onboarding Process
Discovery Call
We learn about your AP workflow, invoice volume, software, and current challenges.
Access & Kickoff
You grant us secure access to your accounting or ERP system. From there, we align on task cadence, communication channels, and priorities.
Go Live
You assign invoices—we process, reconcile, and report with accuracy and consistency.
Frequently ask questions
We are a U.S. based accounts payable back-office service provider. Our team works remotely, giving you access to skilled AP support no matter where your business is located.
No — we work directly inside your existing accounting or ERP software (NetSuite, Workday, Oracle EBS, iSupplier, Airbase, Bill.com, QuickBooks, Xero, SAP Ariba/HANA, Deltek, MS Business Central, Great Plains, AS400, etc.). You simply grant us secure access, and we manage Accounts Payable tasks including Expense Reports and corporate credit card transactions within your system.
Not at all. Our services are flexible and not bound by long-term contracts. You can scale up or down based on your workload and needs.
We partner with businesses across multiple industries, including SaaS, technology, construction, oil & gas, healthcare, professional services, retail, manufacturing, and aviation. We also have extensive experience of supporting startups and fast-growing companies that need scalable AP solutions without adding in-house headcount.
Data security is our top priority. We use secure login channels, follow strict confidentiality protocols, and ensure compliance with industry standards while working within your system.
Onboarding usually takes 1–2 weeks, depending on system access and scope. Once access is granted, we can begin processing invoices and clearing backlogs immediately.
Yes. Whether you need ongoing coverage or temporary help during peak periods, staff transitions, or backlog spikes, we can step in quickly without a contract commitment.
Our pricing is based on transaction volume and level of support required. This way, you only pay for the services you need.
Yes. We maintain detailed records, track compliance, and prepare documentation that makes audits faster and less stressful for your finance team.
Schedule a free AP consultation. We’ll review your current process, identify gaps, and recommend a tailored solution — no obligation required.